AP Invoice Services
Moving from paper-based invoice processing to an automated, digital solution is often extremely expensive, time consuming, and can result in installations that exceed the user’s actual need. Why spend well into six-figures on an invoice capture system when you can outsource the process for around $1.50 per invoice? Control the cost, improve efficiency, and drive ROI on your own terms…
How does it work?
A: Currently you probably receive invoices in a central mailroom, and then begin to route those paper documents through a manual approval process. With Engraphix AP Outsource, you will never receive another physical invoice, only digital ones. With our solution, your invoices will be routed through the mail to our Houston, Texas mailroom, where they will be opened, prepped, scanned, indexed, and then sent to you in electronic form. With next-business-day turnaround, your approval cycle will be accelerated to a new level. In addition, you will instantaneously have access to your most important data such as invoice number, vendor name and total amount. We serve clients throughout the United States. If your vendors have access to US mail, you are a candidate for our services. Stop the paper chase! Call or email for a consultation today.
We are far too big (or small) for this sort of service…
A: We scan millions of pages of documents per month. There is no volume too great, or too small for us to handle.
We already scan in-house, there is no way someone else can do it faster/cheaper/better than us…
A: HA: How does next business day sound? How about for around $1.50 an invoice? Did we mention zero capital expenditure? AP is what we do best; if for whatever reason you’re not happy with the service, you may opt out at any time.
I don’t have the time to notify all my vendors….
A: No problem. Just provide us with your vendors contact info and a letter of release, and we will handle the notifications.
What will happen to the paper copies of my invoices?
A: That’s up to you. We will hold them for 30 days, after that you can decide if we return them to you or have them shredded.
My invoices are way to complex!
A: We recognize that different industries and different customers have very different needs. If you require an extra level of service, such as line item detail extraction, we will be happy to work with you to find a solution and a price point that addresses your unique business needs.
This sounds great, but I don’t have a document management system to feed the electronic invoices into…
A: Not a problem. We offer a number of back end document management solutions to meet the needs, and budgets, of customers big and small.
I prefer antiquated processes that bust the budget, cause late payments, and put an unnecessary burden on my IT staff…
A: I’m afraid we can’t help you!
Here’s How Your New Process Will Look:
We know you still have questions!!!
Contact us:
Houston Sales
Travis Bailey: 281.863.9315
Mitch Comardo: 281.863.9350
Office: 281.587.2400
Dallas Sales
Nick Vandivere: 214.695.7415
Toll Free
Office: 888.311.2250
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